All You Need to Know About Order Management in SAP

SAP Order Management

With SAP Order Management, you can create a sales order in the system of VA01, change all values ​​related to the sales order as required, and display the created sales order. The order creation process flow is part of SAP SD Sales and Delivery.

Transaction VA01 for creating a sales order is in the SAP tree under Logistics> Sales> Order> Order> V01 Create Sales Order

What are SAP orders?

A sales order is an order issued by a customer when requested to provide the customer with goods or services in exchange for payment of money. Sales orders are written and can be real, digital, or in some cases verbal. However, in SAP S / 4 HANA, orders are stored digitally in the database.

How to Create A Sales Order in SAP?

To create a sales order in SAP, first open transaction VA01 and create a sales order.

Then enter the order type (OR for standard order) to create a sales order from the customer.

Overview of Order Creation

Depending on the order you have created, you can enter the sales organization and distribution channel now or later. Press Enter to continue.

In the standard order creation overview, you must enter the sold-to party and ship-to party. The sold-to party is the customer who orders the product, and the ship-to party is the customer of the delivery destination. For example, if the purchasing department places an order, the delivery destination is another warehouse.

Press F4 to open the list of customers and find the correct customer who placed the order.

If the sales organization, distribution channel, and department have not been selected before, you can only create sales orders for customers created in the target organization, so this selection should be selected now You will be asked.

You must enter the customer reference, which is the sales order number to the customer, or an internal order to identify the sales order, and the customer reference on or at the date the customer ordered. It was received. This date is impossible in the future.

Order Item Data

Then enter the product details in the item overview in the overview of the sales order.

Find the items that the customer is ordering and enter all the required information, such as the quantity ordered by the customer and the unit of measure for these products.

The material description is automatically obtained from the material master data.

The product amount and currency are entered there. They are automatically calculated from the customized product standard price and price conditions but can be updated on the sales order creation screen.

Order Price Conditions

If you want to enter specific price terms, such as specific taxes or additional discounts for customer orders, you must enter this information in the tab price terms. This condition allows you to see all the prices that appear on your invoice. enter.

You can then save the order even if there are some minor issues such as no price conditions.

Once saved, the standard order number appears in the information status and can be used to proceed with manufacturing or raw material purchases.

SAP sales order Management

Now that orders can be created in SAP S / 4 HANA, orders are documents created in response to orders from customers, and production is started or delivery of products is started as necessary. Or service to its customers.

When you perform outbound goods issue confirmation processing and billing document creation or change processing in the SD module of SAP ERP, an accounting document for the FI module is automatically generated. Usually, in the SD module, A. when a manufactured product is shipped to a business partner (shipping confirmation), and B. When sales are recorded in connection with the provision of a product or service to a business partner (billing slip registration / change) An FI accounting document is automatically generated and posted.